Feedback: Cosplay Gathering Locations/ Schedule

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Ficus
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Feedback: Cosplay Gathering Locations/ Schedule

Post by Ficus » Mon Jan 22, 2018 8:24 pm

Hello Anime Boston Cosplayers,
We heard you like Space, so we’ve made lots of space for cosplay gatherings. Anime Boston is going to have several spaces around the Hynes Convention Center, as well as 3 rooms in the Hilton dedicated to Cosplay Gatherings and Group Photoshoots this year. See the map of locations here.

The Official Master Thread for Anime Boston 2018 Cosplay Photoshoots and Gatherings is the place to reserve your photoshoot or gathering. Post on that thread to sign your group up. Please follow the rules laid out here in order to schedule a public cosplay photoshoot/gathering at one of Anime Boston’s Cosplay Photoshoot locations for 2018.

The available locations and scheduled times for gathering can be found below:
Hynes-
Mercury - 3rd floor, outside Ballroom C
Venus - 1st Floor West Side under 2nd set of Escalators
Mars - Outside Room 206
Jupiter - Outside Room 313

Schedule times-
Friday- 9AM-12AM(Midnight)
Saturday- 9AM-12AM(Midnight)
Sunday- 9AM-3PM


Hilton
Saturn - 2nd floor Belvidere Ballroom
Uranus - 2nd floor Westminster Ballroom
Neptune - 1st floor Fenway Ballroom

2nd Floor Schedule times
Friday- 10AM-12AM(Midnight)
Saturday- 10AM-12AM(Midnight)
Sunday- 10AM-3PM


1st Floor Schedule times
Friday- 10AM-12AM(Midnight)
Saturday- 12:30PM-12AM(Midnight)
Sunday- 10AM-3PM


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Group organizers can post to the thread over here to add their photoshoot to the schedule.

For this year, locations and times will be first-come-first-served.There will be one group per location per timeslot, unless the group agrees to share ahead of time.

Groups can sign up for 1 half-hour, 1 hour, or 1 hour-and-a-half timeslots, depending on expected size. Most photoshoots only take an hour; less people take less time, and we have seen large enough groups in the past that have needed 1.5 hours. (Please plan your shoots accordingly, so you can let the next group start on time.)

Please try to get as finalized a listing as you can before posting to the Masterthread and reference the Map of the Hynes, Hilton, and Prudential here. if you're not certain what to call a location or where you're reserving.

As we've suggested in the past, continue to organize with your specific groups within your own individual threads as to when and where your photo shoots will be. Once you are sure, please post the series/group name, location for the gathering/photoshoot, and day and time of the gathering. If this information is not included in your post, then it cannot be entered into the schedule. Post here in the following format:
Series/Manga/Movie/Group Name
Location of Shoot
Day and Time of Shoot
Link to thread or event page (if applicable)

The schedules will be updated until Thursday, March 29th, when staff will be on premise at Anime Boston. Sign-ups will be accepted through Wednesday, March 28th until midnight.

Reminder: Anime Boston staff does not organize the actual gatherings. We are just relaying information from you and placing it onto the schedule.
Ashley Shaffer
Cosplay Photoshoot Wrangler- 2019

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Ficus
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Joined: Wed May 23, 2007 11:52 am
Location: North High

Re: New: Official Cosplay Gathering Locations/ Schedule Discuss

Post by Ficus » Thu Mar 01, 2018 7:27 am

Sorry for the delay, the masterthread is now open. Please submit groups there.
Ashley Shaffer
Cosplay Photoshoot Wrangler- 2019

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Ficus
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Posts: 1406
Joined: Wed May 23, 2007 11:52 am
Location: North High

Re: New: Official Cosplay Gathering Locations/ Schedule Discuss

Post by Ficus » Thu Mar 01, 2018 8:25 am

Reposting from the other discussion thread:
Ficus wrote:
Tue Feb 27, 2018 5:21 pm
For maximum/recommended capacity numbers- I recommend the Hilton for large gatherings, since you don’t need to worry about hallway or through traffic, like in the Hynes (some of the locations are near panel/video rooms). The room spaces are larger there as well, with Saturn in the Belvidere Ballroom at the Hilton as our largest. The Hynes locations were chosen for their popularity in previous years, so they’ve been heavily used as gatherings before.
Recommended capacity for the Hynes -
Mercury - Boylston Street Entrance, Under Escalators -50 people
Venus - 1st Floor West Side under 2nd set of Escalators -60 people
Mars - Outside Room 206 -40 people
Jupiter - Outside Room 313 -40 people

Fire code maximum capacity for the Hilton -
Saturn - 2nd floor Belvidere Ballroom -400 people
Uranus - 2nd floor Westminster Ballroom -125 people
Neptune - 1st floor Fenway Ballroom -300 people


In the past, it’s been normal for popular series to have a shoot on each day of the con, so we do not have a restriction on how many times a particular series can sign up, though the same series can’t sign up for back –to-back shoots at the same location in order to get more time. We also understand that fandoms aren’t united, but ask coordinators that wish to run a gathering and see someone else has already signed the series up for something at a different time/location, to contact the other coordinator so you can combine groups to make one bigger/better gathering.


For the Hilton rooms, we do ask that groups disperse from the rooms at midnight and are mindful that they will be meeting late at night in a hotel that has guests not attending Anime Boston. If we hear feedback after the convention for a large interest in after-midnight gatherings, then we’ll see what we can do for next year.
Ashley Shaffer
Cosplay Photoshoot Wrangler- 2019

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